Privacy Policy

INTRODUCTION

Priocta is a service operated by Easteam Oy (1986940-0), a company headquartered in Finland. This Privacy Policy explains how we at Priocta collect and otherwise process personal information.

Priocta enable our Members to, among other things, collect and analyze data, create questionnaires and notify answerers.

We understand that you are aware of and care about your own personal privacy interests, and we take data privacy seriously. In this privacy policy we describe what personal information we may collect from you, what are the purposes for which we collect it, how we use it and how we keep it secure. This Policy also explains the choices you can make about your personal information, including how you can manage, delete or have access to your personal information.

This Privacy Policy observes the General Data Protection Regulation (EU 2016/679).

Please read this policy carefully to understand our views and practices regarding your personal information and our ways to treat it. By visiting our website(s) or using our services you are accepting and consenting to the activities and data usage as described in this policy.

KEY TERMS

In this privacy policy, these terms have the following meanings:

“Services” and “Priocta” refers to Priocta software, platform and application.

“We”, “us”, “our” and “Priocta” refer to Easteam Oy.

"Member" or “administrative user” signifies a person or entity that is registered with us to use the Services and has administrative rights. In other words, member is usually an employer or team leader.

“Contact”, “client user”, “survey recipient” or “answerer” is a person a member can contact through our services. In other words, a contact is for instance an employee or team member.

“You” and “your” means, depending on the context, either a member, a contact or a visitor.

"Personal Information" or “personal data” refers any information relating to you. This means any information that identifies or can be used to identify a member, a contact or a visitor directly or indirectly. Examples of personal information include, but are not limited to, first and last name, email address, occupation, or other demographic information. In addition, personal data may include your contact details, online identifiers and any comments or opinions made by you or about you.

"Website(s)" means any website(s) we own and operate (such as www.priocta.com) or any web pages, interactive features, applications, widgets, blogs, social networks, social network "tabs," or other online, mobile, or wireless offerings that post a link to this privacy policy.

"Visitor" means any person who visits any of our Websites.

“Your employer” or “your team leader” refers to the entity who has entered into the agreement with us.

OUR STATUS AND RESPONSIBILITIES

The data controller in the case of survey recipients and client users is their administrative user, which is usually the employer or team leader. Priocta and your employer or team leader has agreed in Terms of Service to grant client users to access to the application and selected surveys.

Priocta will process client user’s personal data on behalf of the administrative user and in accordance with lawful instructions.

In the case of marketing contacts, we are the data controller in respect of your personal information. We are also the data controller in respect of contact information for each member which we hold for account and contract management purposes, for example for contract queries and billing purposes.

INFORMATION WE COLLECT AND RECEIVE

We collect and process data from the following roles

The collected data varies by the role you have (survey recipient, administration user or visitor) and your interaction with Priocta, Priocta websites, Priocta application and other Priocta services. We collect a variety of data including contact information, payment details, business information and communications you may have with our team. Here are some examples concerning data collection.

Information you give us:

Information we receive from other sources:

Information we collect about you. Each time you complete a survey or otherwise use Priocta’s functions we may automatically collect different kind of information. The information can be for instance

OUR PROCESSING OF PERSONAL DATA

Please take into account that we are permitted to collect, use, disclose and/or otherwise process any information, including data that you give via surveys or otherwise provide to us, to the fullest extent permitted by the agreement made with your employer (Terms of Service).

We may use collected, received or generated personal data from or about you on the legal bases as set out below.

For survey recipients and client users:

We may use the information you give to us to

We may use information we collect about you to

Information we receive from other sources

We process your personal data on the legal basis that is necessary for the purposes of our or your employer’s legitimate interests.

Please note that:

In marketing purposes, we will collect and use data to contact you of about our services and news relating to them. This data is processed by us or our third parties on the legal basis that is necessary for the purposes of our legitimate interests.

Our service providers are based in Finland, Europe. Access to digital registers and databases are secured by encryption protocols, firewalls, passwords and other necessary technical security measures.

All personal data is processed with confidentiality and only those users who need the data to perform their tasks will have access to it.

Data is regularly backed up safely so it can be restored in case of system failures.

We utilize built-in security technologies enabled by Google Cloud Platform.

Google Cloud's security model, world-scale infrastructure, and unique capability to innovate will help keep your data secure and compliant.

YOUR RIGHTS

You have the following rights concerning your personal information:

In case of using your rights, be prepared to confirm your identity or to give specific information about you. This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. Any requests must be made by company’s administrative user.

Please take into account that if you require us to restrict or end processing or to delete personal data, and this type of processing is required in order to enable your use of Priocta, you will no longer be able to use our services from the date on which we fulfill your request. Please allow at least 30 days for your request to be fulfilled.

SECURITY OF INFORMATION

You need to have a username and password to access to our services. As a different kind of user, you have different kind of accesses (administrative user and client user). You are responsible for keeping your access credentials confidential. You must not share these details with anyone or store them in a way that may allow a third party to access them.

We maintain appropriate technical and organizational operations to ensure that an appropriate level of security exists related to our services and personal data we process. Unfortunately, the transmission of information via internet is not always secure. We will do absolutely our best to protect your personal data, we cannot guarantee the security of your data transmitted to the platform. Therefore, you need to acknowledge that any transmission is at your own risk. Once we have received your information, we will apply strict operations and security features to keep your data safe.

In case of an agency user, the organization operating as an agency user has full access to the data of its customer organizations and personnel. Data in these cases is similar with the data described above (administrative user and survey recipient). In these cases, a written contract is made by agency user, customer organization and Priocta.

YOUR CONSENT

By using our services, you approve this privacy policy and our ways to process your personal data.

RETAINING YOUR INFORMATION

We will store your personal data as long as is reasonably necessary for supplying the services.

COOKIES

When you interact with our services, we want to make your experience easy and meaningful. We and our third party service providers may use cookies and similar tracking technologies to distinguish you from other visitors and to collect and use personal information about you. This helps us to provide you a good experience when you browse our website and allows us to improve our site and to serve you interest-based advertising.

A cookie is a text file that a website transfers to your computer’s hard drive for record-keeping purposes. Cookies assign a random, unique number to each visitor’s computer.

Cookies do not contain information that would personally identify the visitor, although we can combine a cookie with any identifying information that is or has been provided by a customer while visiting our site.

We or our third party service providers use cookies that remain on your computer for a defined period of time or until they are deleted. These are called persistent cookies, and they record clickstream information, such as data reporting the URLs, or names of the pages on our site that you have been visited. Another type of cookies we may also use exist only transitorily during an online session. These session cookies allow you to log in to your account and let us to identify you temporarily as you move through the site.

We may also use web beacons, which are tiny graphics with a unique identifier. In contrast to cookies, web beacons are embedded invisibly on webpages and may not be disabled or controlled through your browser.

THIRD PARTIES

We may collaborate with third parties to track and analyze our site activity and to take care of payment transactions. To enable this, these third parties may place cookies or web beacons to trach user activity on our site. We use the data collected to help us improve the quality of our site and platform and to analyze usage of the services.

We may share your personal data to third parties in case of necessary or desirable purposes such as delivering the services to you, technical support, marketing activities or in legal reasons. These kinds of third parties may be our service providers, payment service providers, business partners, suppliers or government or other law agencies.

We require all our third parties to take appropriate and strict security measures to protect your personal data in line with our policies. We do not allow our third party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes in accordance with our instructions.

We may also disclose your personal data to other third parties

If you are a Survey Recipient, please note that comments and feedback provided by you via surveys are received by your employer, who decides if the survey is anonymous or not.
Excpet as explained above, we will not disclose your personal data to any third parties for any other purpose unless we have a legal right or obligation to do so.

CHANGES IN OUR PRIVACY POLICY

Any changes we may make to our privacy policy will be posted on this page. Continued use of the platform will signify that you agree to any such changes.

CONNECT

If you have any questions or concerns about our Privacy Policy or processing of your Personal Data, please contact us at info@priocta.com.
If for any reason you are unhappy with the way that we process your personal data, you are welcome to contact us if you have any questions or complaints. You also have the right to make a complaint to the relevant supervisory authority, which is in Finland the Office of the Data Protection Ombudsman.

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